Privacy Policy
Last updated: April 6, 2026
Aheadly ("we", "our", "the app") is a family scheduling assistant. This policy explains what information we collect, how we use it, and your choices.
1. Information We Collect
Account Information
When you sign in with Google, we receive and store your:
- Name, email address, and profile picture
- Google OAuth tokens (used to access your calendar on your behalf)
Profile Information You Provide
- Phone number — optional, used only to send you daily plan text messages
- Daily text time preference — when you'd like to receive your morning plan
- Display color — for identifying you in the household view
Family Profile
You may optionally provide family details to personalize your daily plan:
- Children's first names, ages, birthdays, and school schedules
- Partner names and birthdays
- Daily routine times (school, dinner, bath, bedtime)
- Home address (used for travel time and weather estimates)
- Custom AI planning instructions
Calendar Events
With your permission, we read events from your Google Calendar to build your daily plan. Calendar data is retrieved in real time and is not permanently stored by Aheadly.
Usage Data
- Task completions, claims, and dismissals within your household
- Feedback on plan suggestions (helpful / not helpful)
We do not use third-party analytics services. We do not track your browsing behavior or use advertising cookies.
2. How We Use Your Information
- Generate your daily plan — combining calendar events, family routines, weather, and travel estimates
- Send SMS notifications — your morning plan text, only if you opt in by providing a phone number
- AI-powered suggestions — if enabled, your plan and family profile are sent to OpenAI to generate personalized tips and tasks
- Household coordination — sharing plans and task status with members of your household
3. Third-Party Services
Aheadly integrates with the following services. Data is shared with them only as needed to provide the features you use:
| Service | Data Shared | Purpose |
| Google (OAuth & Calendar) | Auth tokens, calendar read access | Sign-in and event retrieval |
| Google Maps | Home address, event locations | Travel time estimates |
| Twilio | Phone number, plan summary text | SMS delivery |
| OpenAI | Family profile, calendar events, plan data | AI-generated suggestions (opt-in) |
| Open-Meteo | Location coordinates | Weather forecasts (no API key, free service) |
4. Data Storage & Security
- Your data is stored locally on the server in JSON files — we do not use a cloud database.
- Session tokens are stored in your browser's localStorage and expire after 30 days.
- Google OAuth tokens are stored server-side and refreshed automatically.
- We do not sell, rent, or share your personal data with third parties for marketing purposes.
5. SMS Messaging
By providing your phone number and selecting a daily text time, you consent to receive one automated text message per day containing your daily plan summary. You can opt out at any time by removing your phone number from your profile. Message and data rates may apply. Message frequency: up to 1 message per day.
6. Your Choices
- Phone number & SMS — optional; remove your number at any time to stop texts
- AI suggestions — can be disabled; your data will not be sent to OpenAI when off
- Family profile — optional; the app works with calendar events alone
- Account deletion — contact us to request removal of all your data
7. Children's Privacy
Aheadly is designed for parents and guardians. We do not knowingly collect information directly from children. Family profile data about children (first names, ages, school schedules) is entered by a parent or guardian and used solely to build the household's daily plan.
8. Changes to This Policy
We may update this policy from time to time. The "Last updated" date at the top will reflect the most recent revision.
9. Contact
If you have questions about this privacy policy or your data, contact us at: support@aheadly.app